What trades or industries is Field Forge built for?

Field Forge is designed for any contractor or field service team that quotes jobs, schedules work, and invoices clients, including electrical, mechanical, plumbing, HVAC, building maintenance, facilities management, and general contracting.

How does the AI quoting work?

You describe the job in plain English. Field Forge uses AI to generate a fully itemised estimate with materials, labour, and your margin applied. You review, adjust if needed, and send it to the client. It typically takes under a minute.

Can I import my existing rate sheets and supplier catalogues?

Yes. You can import labour rates and material catalogues from CSV files. Field Forge maintains a rate library so your pricing stays consistent across every quote.

Field Forge runs on Google Cloud (Firebase) with enterprise-grade security. All data is company-scoped, so your team only ever sees your own data. Authentication uses Firebase Auth with role-based access controls.

Field Forge offers two licence tiers: Lite at £19.99/month (or £199/year) for field techs who need mobile job access, and Full at £39/month (or £390/year) for office staff with complete platform access. Both include a 30-day free trial, with no credit card required. Enterprise pricing is available on request.

Can my team use it on mobile?

Yes. Field Forge is a responsive web application that works on desktop, tablet, and mobile browsers. No app store download required.

How do I get started?

Click “Open App” to create your account. You’ll be up and running in under five minutes, with no credit card required for the free trial.

Is Field Forge suitable for HVAC and refrigeration contractors?

Yes. Field Forge is used by HVAC engineers and refrigeration contractors to schedule reactive and planned maintenance visits, track job costs, and produce invoices. The AI quoting feature handles HVAC-specific materials and labour items.

Can electricians use Field Forge for job management?

Absolutely. Electrical contractors use Field Forge to manage everything from domestic rewires to commercial installations. Create AI-powered quotes, schedule your electricians, track materials, and invoice clients, all from one platform.

Does Field Forge integrate with Xero, QuickBooks, or Sage?

Xero and QuickBooks are both fully integrated today. Sage and other accounting platforms are available as custom integrations. Contact us if a specific integration is important to your workflow.

How does Field Forge compare to other field service management software?

Field Forge is purpose-built for UK contractors with AI-powered quoting that generates itemised estimates in under a minute. Unlike legacy systems, you get quoting, scheduling, job management, cost tracking, and invoicing in a single platform, with no app store download required.

Is Field Forge suitable for sole traders?

Yes. Field Forge works for sole traders through to teams of 50+. Sole traders benefit from AI quoting and integrated invoicing to save admin time and look professional to clients.

Can I migrate my data from spreadsheets?

Yes. You can import existing rate sheets, material catalogues, and client details from CSV files. Most teams are fully set up within a day.

Does Field Forge work for facilities management companies?

Yes. Facilities management teams use Field Forge to manage reactive and planned maintenance jobs, schedule engineers across multiple sites, track asset registers, and handle multi-site client invoicing.

Can I use Field Forge on a building site without Wi-Fi?

Field Forge is a web-based application and requires an internet connection. However, it works well on mobile data, and most field teams use it on 4G/5G without issues.

Does Field Forge handle works orders and reactive maintenance?

Yes. You can create, assign, and track works orders for both reactive call-outs and planned preventive maintenance (PPM). Set priority levels, response times, and SLA targets. Field engineers receive job details on their mobile device and update status in real time.

What reporting and analytics does Field Forge provide?

Field Forge includes real-time dashboards showing revenue, job profitability, team utilisation, quote conversion rates, and outstanding invoices. Export reports or use the built-in KPI tracking to make data-driven business decisions.

Can I customise quotes with my company branding?

Yes. You can add your company logo, accent colours, and custom terms to quote PDFs. All documents sent to clients carry your branding for a professional appearance.

How do I manage subcontractors in Field Forge?

Field Forge includes a subcontractor and supplier management module. Track subcontractor details, allocate them to jobs, manage purchase orders, and monitor costs, all from within the same platform you use for your own team.

Does Field Forge track time and attendance for field engineers?

Yes. Field engineers clock in and out against specific jobs from their mobile device, with location captured at clock-in and clock-out and breaks paused and resumed. Time is valued at the engineer’s hourly cost and flows into job costing, and you can review timesheets and compare estimated vs actual hours for payroll and margin tracking.

Can I cancel my subscription anytime?

Yes. There are no long-term contracts. You can cancel your subscription at any time from your account settings. Your data remains accessible for export during a grace period after cancellation.

Does Field Forge support multi-site and multi-branch management?

Yes. You can manage multiple client sites, each with their own address, contacts, and job history. The platform is designed for teams that operate across many locations, from single-branch contractors to multi-site facilities management companies.

Does Field Forge support applications for payment and retention?

Yes. Field Forge supports JCT-style applications for payment as a first-class workflow. You claim by percentage complete across each scope line, retention is held automatically (5% by default) and released 50% at practical completion and 50% at the end of the defects period, and cumulative claims are validated against what was previously certified. The domestic reverse charge and CIS are handled, and every figure is calculated deterministically.

Can Field Forge read supplier invoices and match them to purchase orders?

Yes. Upload a supplier invoice as a PDF, photo, or scan and AI extracts the lines, three-way matches them to the purchase order, and flags any cost or quantity variance before you pay. Lines not on the PO are surfaced to keep, query, or remove, and any line can be added to your parts catalogue at the billed price in one click. AI only reads and matches — all financial figures are calculated by the system.

Can I build custom forms and digital job sheets?

Yes. A drag-and-drop form builder lets you create forms and job sheets with the fields you need, including signature fields and conditional logic, and save them as templates. Engineers complete them on any phone or tablet, attach photos, capture signatures on site, and every submission is linked to the relevant job, customer, site, contract, or asset.

Is there a customer portal?

Yes. Field Forge includes a branded customer portal where clients can approve or decline quotes, track job progress and status, view their invoices and payment status, and submit new work order requests — which cuts the email back-and-forth and helps quotes get signed off faster.

Can I see my engineers on a live map?

Yes. Field Forge plots your jobs and, with consent, your engineers in real time on a live map, alongside customer sites and asset locations. You can dispatch the nearest available engineer to urgent work, and geolocated clock-in records attendance on site. Tracking is opt-in with active, paused, and off-shift states.

What inputs does the calculator use?

The fully-loaded hourly cost for each role on your team, the headcount in each role, the admin hours per person per month, and the per-user monthly software cost. Every figure stays in your browser — nothing is sent to a server.

Where do the time savings actually come from?

Three mechanisms. AI-assisted quoting turns a plain-English job description into a priced quote without rebuilding it from scratch in a spreadsheet. A single source of truth for scheduling and dispatch removes the time spent reconciling chat threads, spreadsheets, and whiteboards. Linking quote, job, purchase order, and invoice records removes rekeying between separate tools.

How do I calculate ROI for field service software?

Multiply your team’s admin hours by their fully-loaded hourly cost to get monthly labour cost. Subtract the per-user software cost across the team. Multiply the net by twelve for the annual figure. The calculator runs this calculation for engineers and office staff separately and adds the two together.

How accurate are the savings estimates?

Only as accurate as the inputs. The model assumes the admin time you enter is fully recoverable and that the hours saved become productive capacity. In practice expect to capture a portion of that ceiling in the first year as habits change and your team learns the new tool. Treat the output as a directional estimate, not a forecast.

Does the calculator know which industry I work in?

The base calculator uses generic field service averages. Industry-tailored variants (for example HVAC or electrical) can override the default inputs and copy to match an industry’s typical labour rates and admin patterns. The live calculator uses the generic defaults today — adjust the inputs to match your own real figures for a personalised estimate.

Does the calculator save the figures I enter?

No. Every figure stays in your browser. Inputs are never sent to a server, never logged, and clearing the page wipes them.

Free tool

Field Service Savings Calculator

Estimate the annual savings, payback period, and productivity gain from moving your field service business onto a modern platform. Live results, no sign-up required.

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How we calculate this

The calculator does three things, in order. First, it works out how much you spend each month on admin time — for both your field engineers and your office team — by multiplying the hours they spend on timesheets, paperwork runs, and chasing each other by their fully-loaded hourly cost (pay plus vehicle plus insurance for engineers; pay plus overheads for office staff). Then it subtracts the per-user monthly software cost across the whole team. The difference is your net monthly saving, which we multiply by twelve to give an annual figure.

The payback view takes the same monthly net saving and divides your one-time setup cost by it, giving the number of months it takes to recoup what you spend on onboarding, data migration, and training. The productivity view goes a different way: instead of asking what admin time costs, it asks how much of that admin time disappears (the default is fifty percent) and translates the recovered hours into full-time equivalents on a 1,920-hour planning year — that's a forty-hour week across forty-eight working weeks, which is the standard planning figure for UK service businesses.

The maths is deterministic and runs entirely in your browser. None of your numbers are sent to a server. The same pricing assumptions we use here apply to your real Field Forge subscription.

In a sentence: Annual ROI = (monthly admin hours × hourly cost) − (per-user software cost × team size), multiplied by twelve.

What can field service software actually save you?

The savings stack up across three areas. Each of the headings below is roughly where the calculator is pulling its numbers from.

Field engineers — fewer paperwork detours

Engineers typically lose between eight and fifteen hours a month to admin: filling in timesheets at the kitchen table after dinner, driving back to the office to drop off job sheets, ringing the dispatcher to confirm the next address. A capable engineer mobile app turns each of those into a thirty-second tap on a phone. At a fully-loaded engineer cost of around £35 an hour, eight hours a month is £280 an engineer — over a year, that's £3,360 per head, and it compounds across the whole crew.

Office team — fewer hand-rolls and chase calls

Office staff lose even more — the figure most teams settle on after they audit themselves is twelve to twenty hours a month on data entry, ringing engineers to find out where they are, and re-typing details from photographs of job sheets. Modern quoting and scheduling tools take most of that out — quotes that build themselves from a plain-English description, schedules that update live as engineers move between sites, invoices that draft themselves the moment a visit is closed. The result is fewer phone calls and a much shorter month-end.

Business overall — faster cash and fewer dropped jobs

The labour-cost saving is the easy bit to model — it's what the calculator shows. The harder bit to capture is the second-order win: quotes go out the same day, customers accept while they still remember the conversation, invoices land the day the visit ends, and engineers don't double-book. Plenty of teams find that their pipeline grows before their headcount does. See our plans for what the per-user cost actually looks like for a team your size.

Calculator assumptions

The number above is a directional ceiling, not a forecast. Specifically, we assume:

A productive year is 1,920 hours (40 hours × 48 working weeks, allowing for paid time off and bank holidays). The contractual maximum of 2,080 hours overstates real capacity, so we use the planning figure instead.
Admin time saved is fully replaced by productive work. In practice, expect to capture 60–80% of the upper bound in year one as habits change.
The currency selector controls the display symbol only. There is no live FX conversion — a US visitor entering USD inputs gets USD outputs, and vice versa.
No data leaves your browser. The maths runs entirely client-side; we do not log inputs or send them to a server.

Frequently asked questions

It compares the time your team currently spends on admin tasks — quoting, scheduling, dispatching, chasing — against the time those same tasks would take with field service management software in place. The time delta is multiplied by the hourly costs you enter and reported as monthly and annual labour figures.

Used by contractors and field service teams

Real teams across the trades are running their operations on Field Forge today.

“Field Forge has taken us off spreadsheets and manual processes onto a fully integrated system. It organises our teams and trades, consolidates all our costing, workflow, billing, and purchase orders in one place.”

Jonathan L. — Director, Verified G2 Review

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