Free template · Contractors
Free contractor invoice template (UK) — CIS & reverse charge ready
Whatever your trade, UK construction invoicing has the same traps: CIS splits, reverse charge wording, and VAT breakdowns. This free template handles all three — a clean, professional invoice that works for subcontract and direct work alike.
Download the PDF, or let the software do it: Field Forge raises invoices straight from completed jobs and applications for payment, with CIS and VAT treatment applied automatically.
Your Business Name
1 Trade Street, Yourtown, YT1 2AB
hello@yourbusiness.co.uk · 07000 000000
Invoice
Invoice no. 2026-041
Date: 3 July 2026
| Description | Qty | Unit | Total |
|---|---|---|---|
| Labour: first-fix package, plots 4–6 | 1 | £3,840.00 | £3,840.00 |
| Materials: fixings & consumables (not subject to CIS) | 1 | £412.00 | £412.00 |
| Variation VO-03: additional works as instructed | 1 | £560.00 | £560.00 |
Payment due within 14 days to the account below. Reverse charge wording and CIS breakdown included where applicable.
Preview of the layout — the downloadable PDF includes the full sections.
What a contractor invoice should include
The word “Invoice”, a number, and dates
A unique sequential invoice number, the invoice date, and the supply date. HMRC requires sequential numbering for VAT invoices.
Your details and the customer’s
Your trading name, address, and VAT number (if registered), plus the customer’s name and address. For CIS work, include your UTR.
Itemised work and materials
Line items matching the quote, with any variations shown separately so the customer can reconcile against what they agreed.
VAT treatment — including reverse charge wording
Standard VAT invoices show the rate and amount per line. For CIS work between VAT-registered construction businesses, the domestic reverse charge may apply — the invoice must state “Reverse charge: customer to account for VAT to HMRC” and show the VAT rate but not charge it.
CIS deduction (labour-only lines)
Where the contractor deducts CIS, show gross labour, the materials element (not subject to deduction), the deduction rate and amount, and the net payable.
Payment details and terms
Bank details, payment due date (state “Payment due within X days”), and late-payment terms if you apply them.
Tips from the field
- Show variations as separate lines referencing the instruction — buried variations are the ones that don’t get paid.
- If you invoice under an application-for-payment arrangement, reconcile the invoice to the certified application number.
- Keep a rigid numbering scheme per year (e.g. 2026-041) — it makes CIS statements and year-end painless.
Contractor Invoice Template — frequently asked questions
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